CONTRACT ADMINISTRATOR

OVERVIEW:  Under technical supervision, coordinates and administers routine contract or subcontract work using standardized and prescribed methods.  May assist in preparation of bid packages, including instructions, specifications, interface requirements, etc.  Administers change order, back charges, and reviews and justifies claims for extra compensation.  Assists in the evaluation of submitted proposals for completeness, adherence to specifications, and schedule.  Performs routine contract administration activities, which require selection and application of conventional contracting techniques and concepts.  Prepares bid inquiries, negotiates, and awards less complex contracts.  Assists in reviewing technical specifications of inquiry packages for cost and accuracy.

RESPONSIBILITIES:

• Advise the Project Manager on all matters relating to contract interpretation and contract compliance.
• Assist in preparing of project procedures, as required, for handling all contract administration tasks.
• Assure timely responses to all Contractor correspondence.
• Compile comprehensive “issue files” to ensure adequate and complete documentation of all formal Change Orders.
• Maintain complete files on all contract change orders, contract modifications, and potential and actual contractor claims and disputes.
• Administer all contractor claims.  As required, assist management team in evaluating cost and schedule impact elements of claims.
• Assist in preparing pre-negotiations strategies and positions and in negotiations of change orders and claims.
• Assist in preparing all change orders, change notices and/or contract modifications.  Provide liaison between owner, contractor, project management team and other appropriate entities to ensure all change orders are properly issued and executed in a timely manner.
• Maintain logs for each contract of all executed and “in process’ changes.
• For all contracts, coordinate preparation of final change order packages, including all requisite supporting documentation, such as Engineer’s Estimates, Findings-of-Fact, Record of Negotiations and Pertinent Correspondence.  Coordinate transmittal of change order packages to owner’s representatives.
• Where applicable, provide input for project claims settlement meetings (e.g., disputes, review boards, or the like).  Provide liaison with owners’, and others’ legal representatives in matters relating to construction claims or pre-litigation preparation.
• Maintain documentation of each contractor’s compliance with contractually stipulated labor provisions and verify compliance with all other mandated reporting requirements to governmental agencies.

REQUIREMENTS:

• Bachelors Degree (or equivalent) in Construction Management, Business Administration, or similar field.
• 5 years experience in management/administration of construction projects.
• Must be familiar with regulatory and governmental (Federal, State, and local) standards and practices relative to large-scale, agency-funded, public works construction projects.
• Able to set and manage priorities.
• Proficient computer skills including word processing, spreadsheet, cost management and project management software
• Familiar with Primavera, Microsoft Project, or similar project management software is desirable.
• Excellent written and verbal skills.
• Able to work as a team member, contributing to the overall program development by participating in-group discussions in areas of expertise.
• Self-starter, able to work with minimal direction and supervision.
• High integrity and honesty.

Please email resumes to jobs@luster.com.

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